Privacy Policy
Our website address is: https://paymentcheck.co.uk
Last updated: 14 September 2026
This Privacy Policy describes our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.
We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.
Interpretation and Definitions
Interpretation
The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
Definitions
For the purposes of this Privacy Policy:
- Account means a unique account created for You to access our Service or parts of our Service.
- Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Payment Check Ltd, Office 4, 219 Kensington High Street, Kensington, London, W8 6BD. For the purpose of the GDPR, the Company is the Data Controller.
- Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
- Country refers to: United Kingdom
- Local storage is a space in Your browser where a website can keep a small amount of information on Your Device. Unlike a Cookie it is never sent to a server. We use it to remember Your cookie choice.
- Data Controller, for the purposes of the GDPR (General Data Protection Regulation), refers to the Company as the legal person which alone or jointly with others determines the purposes and means of the processing of Personal Data.
- Device means any device that can access the Service such as a computer, a mobile phone or a digital tablet.
- Personal Data is any information that relates to an identified or identifiable individual.
- Service refers to the Website.
- Service Provider means any natural or legal person who processes the data on behalf of the Company.
- Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself.
- Website refers to Payment Check, accessible at https://paymentcheck.co.uk
- You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service.
Collecting and Using Your Personal Data
Types of Data Collected
Personal Data
While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:
- Email address
- First name and last name
- Phone number
- Address
- Usage Data
Usage Data
Usage Data is collected automatically when using the Service. Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
Cookies and Analytics
In short: We count visits without identifying You. Everything beyond that asks first.
We separate what is necessary to run the site from what is optional. Nothing optional runs until You agree to it.
Always on, and not cookies
We measure how many people visit which pages using Simple Analytics and a Hurricane Works analytics service hosted at analytics.hurricane.works, which acts as Our processor. Neither sets a cookie, neither stores any identifier in Your browser, and neither can recognise You on a return visit or across another website. Both honour Your browser’s "Do Not Track" setting. We rely on this for Our legitimate interest in understanding whether the site works, and because it cannot identify You it does not require Your consent.
Only with Your agreement
If You accept, two further things run:
- Advertising and campaign measurement, through Google Tag Manager. This uses cookies and tells Us which campaigns bring people to the site.
- Page recordings, which capture how pages are used: where the pointer moves, what is clicked, and how far the page is scrolled. We use these to find parts of the site that confuse people. They are replayed as a picture of the page, not as a record of who You are, and they are deleted after 30 days.
Where recordings never run
We do not record Your dashboard, Your account pages, the admin area, or the sign-in pages. If You connect Your accounting software, what You see there includes Your own customers’ names and invoice amounts, and that is not Ours to record. The recorder is switched off on those pages regardless of what You have agreed to elsewhere.
Changing Your mind
Select "Cookie Settings" at the foot of any page to change or withdraw Your choice at any time. Withdrawing is as easy as agreeing, and takes effect immediately.
We store Your choice in Your browser’s local storage rather than in a cookie, so recording the choice does not itself place a cookie on Your device. Clearing Your browser data will clear it, and We will ask again.
If You do nothing, or You block scripts
Until You choose, nothing optional runs. If You have JavaScript disabled, none of it runs at all, and We do not fall back to any other method of tracking You.
Accounting Data (Xero & QuickBooks Connections)
In short: we don’t keep a copy of Your accounts.
Unlike tools that copy Your whole ledger and store it indefinitely, We read Your invoices and contacts only on demand (while You’re using the app) and clear them again automatically shortly after. Between visits We retain only Your aggregate score and an encrypted, read-only connection token — there is no stored copy of Your financial records to lose.
If You choose to connect Your accounting software (Xero or QuickBooks), We access — with Your explicit consent — Your invoices (sales and purchases), Your contacts’ names and email addresses, and Your company’s name and registration details, in order to calculate Your PaymentCheck score, analyse Your receivables, and (if You choose to publish) show a verified company profile. Specifically:
- We only ever read Your data — We never create, edit or delete anything in Your accounts. With Xero We request read-only scopes; with QuickBooks (Intuit), Our application makes read-only requests only. We never access Your bank accounts, card details, payroll, or accounting login.
- We do not retain a copy of Your transactions. Your invoices and contacts are fetched on demand to display Your dashboard and are then cleared automatically shortly after use (typically within an hour). We keep only Your aggregate score (a number and a few summary figures) and an encrypted connection token — tokens are encrypted at rest and Your data is only accessible to You (and Our service systems acting on Your behalf).
- Your score and figures are private by default. Nothing is shown publicly unless You explicitly publish a verified profile.
- You can disconnect at any time, which revokes Our access and deletes the accounting data We hold for You — Your synced invoices, contacts, client matches and connection tokens (the “disconnect & delete data” action on Your dashboard). You can also revoke Our access directly from Your Xero or Intuit account.
- We use this data solely to provide the features You requested; We do not sell it or use it for advertising.
Use of Your Personal Data
The Company may use Personal Data for the following purposes:
- To provide and maintain our Service
- To manage Your Account
- For the performance of a contract
- To contact You
- To provide You with news and updates
- To manage Your requests
- For business transfers
- For other purposes such as data analysis
Business Transfers
If the Company is involved in a merger, acquisition, financing, reorganisation, or a sale of some or all of its business or assets, Your Personal Data may be transferred as part of that transaction. Where that happens:
- Your Personal Data will remain subject to the commitments made in this Privacy Policy — including the accounting-data commitments above (read-only access, no stored copy of Your transactions, disconnect & delete at any time) — unless and until You are told otherwise.
- We will notify You by email and/or a prominent notice on the Service before Your Personal Data becomes subject to a different privacy policy or a new data controller.
- You will always be able to disconnect Your accounting software, unsubscribe from emails, or ask for Your data to be deleted — before or after any transfer.
